Electronic device control system, portable data storage device, data preparation device, electronic device, and operation data management device

ABSTRACT

When preparing print data by a personal computer, identification data corresponding to the print data is also prepared. The print data is transmitted via a network to a printer, and the identification data is transmitted to a portable phone by wireless, and stored in a memory in the portable phone. When a user approaches the printer carrying the portable phone, the identification data is transmitted to the printer by wireless. The printer carries out image output processing based on the print data corresponding to the received identification data. Thus, in a control system for an electronic device such as an image output device, operation control can be conducted by each print job, and by such operation control, the whole system including an electronic device and data preparation means such as a personal computer can be controlled more efficiently.

FIELD OF THE INVENTION

The present invention relates to an electronic device control system inwhich, for example, an image output device as an electronic device and apersonal computer as data preparation means are connected via a network.

BACKGROUND OF THE INVENTION

Conventionally, an image output system which permits a print directionof image data to be given from a PC (Personal Computer) connected to anetwork such as a LAN (Local Area Network) to an image output devicesuch as a printer, a digital composite machine, etc., also connected tothe network has been introduced in offices, etc. In the image outputsystem, the user directs a specific image output device to print out theimage data prepared by the PC, then output processing is carried out bythe image output device as a print job.

However, when a user directs a specific image output device to print outimage data as a print job in the above conventional network environment,the image output processing is not always carried out immediately. Forexample, in the case where the image output device specified by the useris in the middle of carrying out the output processing of the precedingprint job, the image output device is occupied until the preceding printjob is completed. In addition, when a plurality of print jobs aredirected to a specific image output device at once, there is apossibility that the printed matter produced according to a print jobdirected by a user might mix into the printed matter produced accordingto other print jobs. Thus, various problems inherent in a network havebeen caused in a system in which an image output device is used incommon in a network environment.

Hence, various techniques have been proposed recently to receive eachprint job directed by a user securely, to prevent the mixture of theprinted matter produced according to a plurality of print jobs, and toensure secrecy. For example, in Japanese Unexamined Patent PublicationNo. 10-16355/1998 (Tokukaihei 10-16355), the following system isdisclosed.

In this system, when a user transmits image data as a print job to animage output device, via a terminal such as a PC used or owned by theuser, the image output device manages (stores) the image data along withidentification data which identifies the user. The image output deviceis set not to print out a print job immediately when it receives theprint job. Also in this system, each user has an information storagemedium which stores predetermined identification data, and when the userwho directed the print job approaches the image output device, theidentification data of the print job and the identification data readout noncontact from the user's information storage medium are compared.If the identification data match and it is confirmed that the user whodirected the print job stored in the image output device is approachingthe image output device, the directed print job is printed out.

In the foregoing technique, a specific print job is printed out oncondition that the user is in proximity to the image output device (forexample, in front of the image output device), allowing to securelyprovide the printed matter produced according to the specific print jobto the user who directed the print job.

However, in the foregoing conventional technique, for example, when asingle user transmits a plurality of print jobs to the image outputdevice, the image output device can identify the user but cannotidentify the print job the user wishes to print out among those storedin the image output device. Therefore, when a plurality of print jobsdirected by a single user are stored, the user has to direct the outputof the print job by operating the image output device and identifyingthe desired print job, which requires more steps in operation.

SUMMARY OF THE INVENTION

It is therefore an object of the present invention to provide anelectronic device control system which is capable of providing operationcontrol for each print job in an electronic device such as an imageoutput device, and controlling the whole system including datapreparation means such as a PC and an electronic device such as aprinter more efficiently in accordance with such operation control.

To attain the above object, an electronic device control system inaccordance with the present invention is structured so as to include:

data preparation means for preparing operation data and identificationdata corresponding to the operation data;

an electronic device which carries out processing based on the operationdata prepared by the data preparation means; and

portable data storage means for receiving the identification dataprepared by the data preparation means, the portable data storage meansincluding identification data storage means for storing theidentification data,

wherein the portable data storage means transmits the identificationdata stored in the identification data storage means to the electronicdevice, and when the electronic device receives the identification datafrom the portable data storage means, the electronic device carries outthe processing based on the operation data corresponding to theidentification data.

According to the foregoing structure, first, the identification dataprepared by the data preparation means is transmitted to the portabledata storage means, and stored in the identification data storage means.Then, when the stored identification data is transmitted from theportable data storage means to the electronic device, the electronicdevice carries out the processing based on operation data correspondingto the identification data.

Conventionally, for example, the operation of the electronic device iscontrolled such that identification data such as personal information isstored in a magnetic card in advance, and the electronic device readsthe magnetic card for operation control. On the other hand, according tothe foregoing structure, unlike in a conventional structure, theportable data storage means does not store specified identification datapermanently, but stores identification data which is prepared along withoperation data and corresponds to the operation data. Therefore, whilethe processing in the electronic device is conventionally controlledjust in accordance with fixed information including personalinformation, the foregoing structure of the present invention cancontrol the processing in the electronic device according to variousidentification data which varies based on operation data, providing moreaccurate control and eliminating the user's time and efforts required toperform an operation, for example, to select operation data.

Further, an electronic device control system in accordance with thepresent invention is structured so as to include:

data preparation means for preparing operation data;

an electronic device which carries out processing based on the operationdata prepared by the data preparation means; and

portable data storage means for receiving the operation data prepared bythe data preparation means, the portable data storage means includingoperation data storage means for storing the operation data,

wherein the portable data storage means transmits the operation datastored in the operation data storage means to the electronic device, andwhen the electronic device receives the operation data from the portabledata storage means, the electronic device carries out the processingbased on the operation data.

According to the foregoing structure, first, the operation data preparedby the data preparation means is transmitted to the portable datastorage means, and stored in the operation data storage means. Then,when the stored operation data is transmitted from the portable datastorage means to the electronic device, the electronic device carriesout the processing based on the operation data.

Since the portable data storage means stores operation data, there is noneed for a user to store the operation data which operates theelectronic device in a storage medium and carry the medium. That is, theportable data storage means has a function as a storage medium such as afloppy disk or an optical magnetic disc. Thus, it becomes possible toprovide a system which does not require a network to connect the datapreparation means and the electronic device but functions similar to thesystem having the network.

In addition, even in a case where the data preparation means and theelectronic device are connected to the network, since the portable datastorage means can store operation data, the operation data can also betransmitted to the electronic device which is not connected to thenetwork to perform a specified operation. Therefore, the versatility inthe operation control of the electronic device can be further enhanced.

For a fuller understanding of the nature and advantages of theinvention, reference should be made to the ensuing detailed descriptiontaken in conjunction with the accompanying drawings.

BRIEF DESCRIPTION OF THE DRAWINGS

FIG. 1 is an explanatory view showing a schematic structure of an imageoutput system in accordance with an embodiment of the present invention.

FIG. 2 is an explanatory view showing a condition where a print job isdirected via a PC in the foregoing image output system.

FIG. 3 is an explanatory view showing a condition where the print job isconducted by a printer in the foregoing image output system.

FIG. 4 is an explanatory view showing a condition where a print job isdirected via a PC in an image output system different from the one shownin FIG. 1.

FIG. 5 is an explanatory view showing a condition where the print job isconducted by a printer in the image output system shown in FIG. 4.

FIGS. 6( a) and 6(b) are flow charts showing the flow of printprocessing including the control to check whether or not functionsselectable at the printer include the function required to conduct theprint job. FIG. 6( a) shows the flow of print processing in a PC, andFIG. 6( b) shows the flow of print processing in a printer.

FIG. 7 is a flow chart showing the flow of processing in the controlwhich limits the operation of the printer using user managementidentification data.

FIG. 8 is a table showing an example of a list of codes which arepermitted for printout, stored in the printer.

FIG. 9 is a flow chart showing the flow of processing in the printerwhen an accounting system is adopted.

FIG. 10 is an explanatory view showing a schematic structure of an imageoutput system where a PC and a printer is not connected via a network.

FIG. 11 is an explanatory view showing a condition where a print job isdirected by the PC in the image output system shown in FIG. 10.

FIG. 12 is an explanatory view showing a condition where the print jobis conducted by the printer in the image output system shown in FIG. 10.

DESCRIPTION OF THE PREFERRED EMBODIMENTS

Referring to the figures, the following description will describe anembodiment in accordance with the present invention.

First, an image output system in accordance with the present embodimentwill be briefly described. The image output system is structured as animage output system including a printer as a digital image output deviceand a personal computer (hereinafter referred to as PC). Operation datatransmitted and received between the printer and the PC at leastincludes print data for a print job. These operation data are preparedby the PC, and the printer operates based on the operation data. In theimage output system of the present embodiment, a portable phone which iscapable of storing certain data is adopted. An example of the data to bestored in this portable phone includes identification data foridentifying the print data as will be explained in detail later.

The printer is capable of reading out the identification data from theportable phone in a vicinity of the printer. This data reading outoperation is performed by non-contact means, for example, by wireless.In addition, the PC is arranged so as to prepare the identification dataalong with the print data, and to store at least the identification datain the portable phone.

In the foregoing image output system, there are two methods fortransmitting print data from the PC to the printer; a method via anetwork and a method via a portable phone. The method via a network is amethod for transmitting the print data along with the identificationdata to the printer via a network. The method via a portable phone is amethod for storing the print data along with the identification data ina portable phone, and transmitting the data to the printer via theportable phone. Each of these methods will be described later in detail.

FIG. 1 is an explanatory view showing a schematic structure of the imageoutput system (an electronic device control system) in accordance withthe present embodiment. As shown in FIG. 1, the image output system isstructured so as to include a portable phone (portable data storagemeans) 1, a PC (Personal Computer) 2, and a printer (an image outputdevice) 3. The PC 2 and the printer 3 are connected via a computernetwork 4 (hereinafter referred to as a network 4) which is composed ofsuch as a LAN.

The portable phone 1 includes a display section 5, a communicationssection 6, a CPU (Central Processing Unit) 7, an IC card 8, a memory 9,and a data transmitting/receiving section 10. The structure of theportable phone 1 is basically almost the same as that of a PDC (PersonalDigital Cellular phone, Japanese version) currently available in themarket, except that the data transmitting/receiving section 10 is addedand the processing procedures in the CPU 7, the IC card 8, and thememory 9 are altered in accordance with the operation of the datatransmitting/receiving section 10.

The display section 5 is display means to display, for example, adialing telephone number, a telephone number of transmitting end, andthe contents of the functions such as e-mail transmitting/receivingfunction and Internet browsing function if the portable phone 1 has suchfunctions. The display section 5 is composed of such as a LCD (LiquidCrystal Display) or an EL (Electroluminescence) panel. The displaysection 5 also provides displays according to various processingoperations of the portable phone 1.

The communications section 6 is a block to perform the communicationsoperation in a normal portable phone, that is, to transmit/receivetalking signals and data signals, and is composed of, for example, anantenna section, a RF (Radio Frequency) section, a base band section,and a communications control section.

The CPU 7 is a central part to perform computations on a variety ofprocessing carried out in the portable phone 1. The IC card 8 iscomposed of, for example, an ASIC (Application Specify IntegratedCircuit) or the like, and includes, for example, a DSP (Digital SignalProcessor), a ROM (Read Only Memory)/RAM (Random Access Memory), a PLL(Phase Locked Loop) and CLK (Clock), a LCD controller, a system timer,an external modem I/F, a GPIO I/F, or the like.

The memory 9 is memory means to temporarily store various data receivedby the data transmitting/receiving section 10 (will be described laterin detail), and is composed of, for example, a RAM or an EEPROM(Electrically Erasable and Programmable ROM).

The data transmitting/receiving section 10 is a block totransmit/receive data between the PC 2 and the printer 3 by wireless. Asfor methods for transmitting/receiving the data, Bluetooth or IrDA canbe adopted, but any method which permits wireless communications may beadopted. In addition, the portable phone 1 may be structured withouthaving the data transmitting/receiving section 10, wherein datacommunications between the PC 2 and the printer 3 is conducted by thecommunications section 6, which conducts the general communications inthe portable phone.

The PC 2 is composed of a personal computer generally used in a varietyof fields, and includes a PC main unit, monitor means such as a CRT(Cathode Ray Tube) or a LCD, and input means such as a keyboard and amouse. The PC 2 is provided with communications functions including aninterface for Ethernet (for example, a LAN card for PCI bus) so as to beconnected to the network 4 such as a LAN, and also provided with a datatransmitting/receiving section 11 to perform data communications withthe portable phone 1. The communications method of the datatransmitting/receiving section 11 complies with the communicationsmethod of the data transmitting/receiving section 10 of the portablephone 1.

Software packages such as a document preparation program and an imageediting program are installed in the PC 2, and various documents andimages can be prepared using the programs. In addition, the programshave a printout function, and designated documents and images can beprinted out. Here, the printout is conducted by the printer which isregistered in the OS (Operating System) running on the PC 2. The printerregistered in the OS may be the one directly connected to the PC 2 orthe one connected to the PC 2 via the network 4.

The PC 2 has a hard disk for storing therein various program data anddocument/image data. Further, the PC 2 may be equipped with a floppydisk drive, an MO drive, a CD-R drive, or the like, and it may store andread various data in and from these storage media.

The printer 3 includes a print engine section 12, a control section 13,a print data selector 14, a memory 15, a network I/F 16, and a datatransmitting/receiving section 17. The structure of the printer 3 isbasically the same as a network-ready printer which is widely used atpresent, except that it includes the data transmitting/receiving section17 to perform data communications with the portable phone 1.

Print data as a print job inputted from the network 4 via the networkI/F 16 are stored in the memory 15 via the print data selector 14. Whenactually printing out the data stored in the memory 15, the data areread out from the memory 15 by the print data selector 14, and the dataas read out are printed out by the print engine section 12 under thecontrol by the control section 13. The communications method of the datatransmitting/receiving section 17 complies with the communicationsmethod of the data transmitting/receiving section 10 of the portablephone 1.

Here, the printing method of the print engine section 12 is notparticularly limited, and, for example, the laser printing method, theink-jet printing method, or the thermal transfer printing method may beadopted.

Next, specific operations in the image output device of the foregoingstructure will be described. First, in the foregoing image outputsystem, when the PC 2 directs the printer 3 to conduct a print job, asshown in FIG. 2, the data transmitting/receiving section 11 of the PC 2transmits identification data by wireless communications to the datatransmitting/receiving section 10 of the portable phone 1 possessed by auser. The identification data received from the PC 2 to the portablephone 1 is stored in the memory 9 of the portable phone 1. At the sametime, when the PC 2 directs the printer 3 to conduct the print job, thePC 2 transmits print data corresponding to the print job andidentification data corresponding to the print data to the printer 3,and both data are stored in the memory 15 of the printer 3. Here, inFIG. 2, “PD” shown in the inside of the printer 3 denotes the print datacorresponding to the print job.

Data contained in the identification data is not particularly limited,as long as each print data can be identified precisely. For example, theidentification data may include preparation time of the print data,print job priority, name (ID) of the PC by which the print data isprepared, etc. Here, it is preferable to standardize the identificationdata, because the standardization allows the identification data to beprepared and transmitted/received always in a predetermined data size,which makes it possible to grasp the number of the identification datawhich can be stored in the portable phone 1. It is also preferable thatthe data amount of the identification data is not so large. This isbecause by limiting the storage capacity required for the memory 9 ofthe portable telephone 1, an increase in cost of the portable telephone1, increases in size, weight, and the manufacturing cost of the portablephone 1 can be suppressed.

When the user who has the portable phone 1 storing the foregoingidentification data approaches the printer 3, the identification dataare automatically transmitted from the portable phone 1 to the printer3, as shown in FIG. 3. The transmission/reception of the identificationdata is performed between the data transmitting/receiving section 10 ofthe portable phone 1 and the data transmitting/receiving section 17 ofthe printer 3.

In the printer 3, the print data selector 14 identifies the user whodirected a print job and approaches the printer 3, by collating theidentification data received by the data transmitting/receiving section17 with the identification data attached to the print data stored in thememory 15 of the printer 3 for management.

Here, when plural sets of print data prepared by the user approachingthe printer 3 and received by the printer 3 as print jobs are stored inthe memory 15, the print data prepared earliest or with top priority,for example, are selected based on the preparation time of each set ofprint data or the priorities of the print jobs, and the print job isconducted based on the print data. According to the foregoing structure,the print job directed by the user is conducted only when the userapproaches the printer 3, and it is therefore possible to control theoperation of the printer 3 via the network 4 more efficiently.

The printer 3 may be structured so as to include a display section (notshown) such as a liquid crystal panel, and when the control section 13of the printer 3 recognizes that the user approaches the printer 3 andjudges that a plurality of the print data transmitted by the user arestored in the memory 15, the plural sets of the print data may be shownon the display section. Although, with this structure, the print job isnot performed automatically, the user is permitted to select the printjob desired at that moment.

Further, the data transmitted and received between the printer 3 and theportable phone 1 may include not only the identification data preparedfor each print data, but also, for example, user identification dataspecified for each user using the PC 2, portable phone identificationdata specified for each portable phone, and the like, which will bedescribed later in detail. With such identification data, userrecognition and print data recognition can be conducted with morereliability.

In the foregoing example, the image output system is structured suchthat the identification data for each print job are transmitted from theportable phone 1 to the printer 3, and the print jobs directed by theuser and stored in the printer 3 are displayed on the display section ofthe printer 3, but the present invention is not limited to thisstructure. For example, when the printer 3 is not provided with adisplay section having a sufficient display capability, and the portablephone 1 is provided with a display section having a sufficient displaycapability, the image output system can be structured such that theidentification data for each print job stored in the printer 3 aretransmitted from the printer 3 to the portable phone 1, the print jobsare displayed on the display section 5 of the portable phone 1, and thedesired print job can be selected using the portable phone 1.

Next, the following will explain another image output system which isdifferent from that shown in FIGS. 2 and 3. As shown in FIG. 4, theimage output system here is the same as that shown in FIGS. 2 and 3 inthat the printer 3 and the PC 2 are connected via the network 4 (notshown in FIG. 4) and print data prepared by the PC 2 is printed out bythe printer 3 via the network 4. The difference between the two systemsis that the image output system in FIG. 4 has a plurality of theprinters 3, and each printer 3 does not have the memory 15 such as ahard disk to store print data, but instead, a print server (operationdata management means) 21 is provided between the PC 2 and the printers3 to store print data. The print server 21 can temporarily store printdata and identification data attached to the print data. The printserver 21 performs a function as print data management means to managethe data output process to print out the print data prepared by the PC 2to one of the printers 3.

In this manner, in the image output system shown in FIGS. 4 and 5, printdata is temporarily stored in the print server 21. Then, as shown inFIG. 5, when a specific user approaches a specific one of the pluralityof the printers 3, and the printer 3 as specified by the user receivesidentification data from the portable phone 1 possessed by the user, theprinter 3 transmits the information to the print server 21, then theprint server 21 transmits the applicable print data to the printer 3. Asa result, there is no need to provide a memory to store print data inthe printer 3, and the print server 21 can manage and control all theplurality of the printers 3. Therefore, since each printer 3 has lessburden, the function level required to each printer 3 is lowered,thereby reducing the cost of the printer 3.

In this manner, the image output system shown in FIGS. 4 and 5 iseffective where the system has a plurality of at least either of theprinter 3 and the PC 2 connected to the network 4. That is, when thesystem has a plurality of at least either of the printer 3 and the PC 2,the operation control of the printer 3 becomes complicated in general,but in the present embodiment, the printer 3 reads identification datafrom the portable phone 1 and transmits the identification data to theprint server 21, and the print server 21 conducts an actual control ofthe print jobs. Therefore, the print server 21 can control the operationof each printer 3 with reliability even if the network 4 has acomplicated structure.

As shown in FIGS. 4 and 5, the image output system of the presentembodiment is structured wherein a plurality of the printers 3 areconnected to the network 4. Here, the printers 3 do not have to haveidentical functions but may have specific functions respectively.

For example, the printer 3 shown top in FIGS. 4 and 5 represents a fullyequipped printer having an optional scanner and a plurality of optionalpaper cassettes. The printer 3 located second from the top does not havea scanner but equipped with a plurality of paper cassettes. The printer3 located third from the top is a standard type printer equipped withone paper cassette, without having a scanner. All of these threeprinters 3 are monochrome printers having identical print enginesections. The printer 3 shown at the bottom (fourth from the top)represents a printer which is capable of color image formation and highspeed image formation.

For example, when the user prepares color print data using the PC 2 andtransmits the data to the print server 21, the above three monochromeprinters 3 cannot print out the print job with color as the userdesires. Hence, each printer 3 is provided with a display section suchas a liquid crystal panel, and the print server 21 confirms the contentof the print data, judges whether or not a selected function required toprint out the print job according to the print data (in this case, colorprint function) is included in the functions of the printer 3 to whichthe user approaches, and displays the result of the judgment on thedisplay section of the printer 3. This structure provides the user withaccurate information on whether or not the printer 3 in front of theuser can surely print out the desired print job, ensuring more reliableoperation control of the printers 3

For example, when the print job directed by the user is a color printbut the printer 3 to which the user approaches is a monochrome printer,a message “color print is not available” is displayed on the displaysection of the printer 3. Here, the system may be arranged so as toinform the user of a printer 3 (for example, the printer 3 at thebottom) suited for the print job directed by the user by the displaysection of the printer 3 specified by the user. This structure providesthe user with accurate information on which printer 3 can conduct thedesired print job.

Functions selectable in the printer 3 are not particularly limited, andthey include, for example, color print function, high speed printingfunction, sorting function, and the like, as mentioned above. When theprinter 3 is a composite machine, fax and other functions are includedin the selectable functions. In addition, post-printing processingfunctions such as stapling and binding functions may be included in theselectable functions.

In the foregoing example, the explanation has been given for thestructure where the print server 21 judges whether the availablefunctions of the printer 3 include a function required to conduct theprint job. The present invention is not limited to the structure, andthe printer 3 may conduct the judgment. That is, the image output systemof the present embodiment may be structured such that, when the userapproaches a specific printer 3 and the print job is transmitted to theprinter 3, the control section 13 of the printer 3 conducts the abovejudgment.

Here, referring to the flow charts in FIGS. 6( a) and 6(b), thefollowing will describe the flow of print processing including thecontrol to check whether or not the available functions of the printer 3include the function required to conduct the print job directed by theuser. In this example, explanations will be given through the casewherein the control on the foregoing judgment is performed by theprinter 3, and a print job is transmitted directly from the PC 2 to theprinter 3, without using the print server 21.

First, the operation of the PC 2 will be explained referring to the flowchart shown in FIG. 6( a). When a user directs a print job to the PC 2in Step 1 (hereinafter, each step will be referred to as S1 and thelike), print direction information is transmitted to the portable phone1 and the content of the information is stored in the portable phone 1(S2). At the same time, print data and identification data for the printjob are transmitted to the printer 3 (S3). Thus, the process in the PC 2is completed.

Next, referring to the flow chart shown in FIG. 6( b), the operation ofthe printer 3 will be explained. When the user having the portable phone1 approaches the printer 3 in S11, data transmission is conductedbetween the data transmitting/receiving section 10 of the portable phone1 and the data transmitting/receiving section 17 of the printer 3, andthe printer 3 recognizes the portable phone 1 possessed by the user, bywhich the printer 3 confirms his approach. Then, the printer 3 searchesthe print data and the identification data stored in the printer 3(S12), and confirms if print job is transmitted by the user (S13). Whenit is judged that the printer 3 does not store the print job transmittedby the user in S13 (NO in S13), the display section of the printer 3display a message that there is no applicable print job in the printer 3(S14), and the process is completed.

On the other hand, when it is judged that the printer stores the printjob transmitted by the user in S13 (YES in S13), the control section 13of the printer 3 judges if the available functions of the printer 3include the function required to conduct the print job directed by theuser, that is, if the printer 3 is suited for the output of the printjob (S15). When it is judged that the printer 3 is suited for the printjob (YES in S15), the printer 3 outputs the print job (S16), and theprocess is completed.

If NO in S15, that is, if it is judged that the printer 3 is not suitedfor the output of the print job, the display section of the printer 3displays a message that the printer 3 is not suited for the print job(S17). Then, in a state where the user recognizes that the printer 3 isnot suited for the print job, it is determined if the user still wishesto direct the output of the print job (S18). When the user still directsthe output of the print job (If YES in S18), a sequence goes to S16 toperform the print job. On the other hand, when the user cancels theprintout (If NO in S18), the process is terminated.

Here, when the printer 3 indicates on its display section that theprinter 3 is not suited for the print job in S17, the printer 3 may bearranged so as to also indicate the information on other printer 3 whichis suited to print out the print job, on its display section asdescribed above. In addition, in the flow chart shown in FIG. 6( b), theprinter 3 judges if the available functions of the printer 3 include thefunction required to conduct the print job, but when the image outputsystem is provided with the print server 21 as shown in FIGS. 4 and 5,the print server 21 may make the above judgment.

The foregoing explanation shows examples where identification dataincluding preparation time of the print data, the print job priority,name (ID) of the PC by which the print data is prepared, or the like, isused as management data for conducting the print jobs. The image outputsystem of the present invention may be further arranged so as to limitthe use of the printer 3 by the user by utilizing user managementidentification data as described below. The user managementidentification data includes department identification data onrespective departments where the PCs 2 are installed in a company, useridentification data provided for each user using the PCs 2, portablephone identification data set for each portable phone 1 storing theidentification data, etc.

For example, there is a case that a plurality of the printers 3connected as shown in FIGS. 4 and 5 are installed in differentdepartments in a company. Recently an in-house branch system has beenwidely introduced in companies, and there are many cases that aself-financing system is adopted in each department. In such a company,there are cases that each department takes charge of the operation andmaintenance management of the printer 3 installed in the department.

In such a case, if department identification data showing a specificdepartment which the user belongs to is registered in the portable phone1 in advance, a user of department A is restricted to use the printer 3installed in department B. Besides, the printer 3 can be arranged so asto recognize the user identification data and limit the use not bydepartment but by user. In this case, the image output system may bestructured such that the user identification data is stored in theportable phone 1 and transmitted to the printer 3 when identificationdata is transmitted at the time of print direction. Further, the imageoutput system may be structured such that specific data of the portablephone 1 is registered as the portable phone identification data to beused to restrict the operation of the printer 3.

While the identification data is prepared along with the print data bythe PC 2, it is desirable that the department identification data, theuser identification data, and the portable phone identification dataused as the user management identification data are prepared apart fromthe print data and registered in the portable phone in advance. In otherwords, it is not necessary to prepare the department identificationdata, the user identification data, and the portable phoneidentification data along with the print data, and these data can beused for the operation control of the printer 3 without regard to theprint data. Therefore, by registering the respective data in theportable phone beforehand, the operation of an electronic device can becontrolled more efficiently.

Referring to the flow chart shown in FIG. 7, the following will explainthe control which limits the operation of the printer 3 using the aboveuser management identification data. First, the processing in the PC 2is the same as that described in the foregoing explanation on the flowchart shown in FIG. 6( a). That is, when a user directs a print job tothe PC 2, print direction information is transmitted to the portablephone 1 and the content of the information is stored in the portablephone 1, and at the same time, print data and identification data forthe print job are transmitted to the printer 3.

Next, the following will explain the flow of the processing in theprinter 3. When the user having the portable phone 1 is approaching theprinter 3 in S20, data transmission is conducted between the datatransmitting/receiving section 10 of the portable phone 1 and the datatransmitting/receiving section 17 of the printer 3, and the printer 3recognizes the portable phone 1 and confirms that the specific user isapproaching.

Then, the printer 3 receives the user management identification datawhich includes at least one of the department identification data, theuser identification data, and the portable phone identification data,from the portable phone 1 (S21), and it is judged whether the print jobthe user desires to print out is permitted or restricted at the printer3 (S22).

Here, a list of codes which are permitted for printout as shown in FIG.8, for example, is stored in the printer 3, and the judgment whether theuser is permitted to use the printer 3 or not is made according towhether the received user management identification data is included inthe printout permission code list.

When it is judged that the user is permitted to use the printer 3 inS22, that is, the printout is permitted (YES in S22), a sequence goes tothe next S24. On the other hand, when the printout is not permitted (NOin S22), the display section of the printer 3 display a message that theprinter 3 is not permitted to print out the print job (S23), and theprocess is completed.

When the printout is permitted, the printer 3 searches the print dataand the identification data stored in the printer 3 in S24, and confirmsif the print job has been transmitted by the user approaching theprinter 3 (S25). When it is judged that the printer 3 does not store theprint job transmitted by the user in S25 (NO in S25), the displaysection of the printer 3 display a message that there is no applicableprint job in the printer 3 (S26), and the process is completed.

On the other hand, when it is judged that the printer stores the printjob transmitted by the user approaching the printer 3 (YES in S25), thecontrol section 13 of the printer 3 judges if the available functions ofthe printer 3 include the function required to conduct the print jobdirected by the user, that is, if the printer 3 is suited for the outputof the print job (S27). When it is judged that the printer 3 is suitedfor the print job (YES in S27), the printer 3 outputs the print job(S28), and the process is completed.

If NO in S27, that is, if it is judged that the printer 3 is not suitedfor the output of the print job, the display section of the printer 3displays a message that the printer 3 is not suited for the print job(S29). Then, in a state where the user recognizes that the printer 3 isnot suited for the print job, it is determined if the user still wishesto direct the output of the print job (S30). When the user still directsthe output of the print job (If YES in S30), a sequence goes to S28 toperform the print job. On the other hand, when the user cancels theprintout (If NO in S30), the process is terminated.

Here, when the printer 3 indicates on its display section that theprinter 3 is not suited for the print job in S29, the printer 3 may bearranged so as to also indicate the information on other printer 3 whichis suited to print out the print job, on its display section asdescribed above. In addition, in the flow chart shown in FIG. 7, theprinter 3 judges if the user is permitted to use the printer, and if theavailable functions of the printer 3 include the function required toconduct the print job, but when the image output system is provided withthe print server 21 as shown in FIGS. 4 and 5, the print server 21 maymake the above judgments.

With the above structure, the operation of the printer 3 can be limitedin accordance with the user management identification data, which allowsa specific user to use a specific printer 3 only, or, on the contrary,prohibits a specific user from using a specific printer 3. Consequently,when the PC 2 and the printer 3 are connected to the network 4, forexample, it is possible to make a specific user to use only the printer3 installed in a specific department.

Further, the image output system of the present invention can be appliedto an accounting system such as copying service provided, for example,in convenience stores. For example, in a store such as a conveniencestore where a copying machine is installed, the image output system canbe provided such that, while store staff members can use the copyingmachine for free, general customers cannot use the copying machinewithout paying for the copying service.

Referring to the flow chart shown in FIG. 9, the following will explainthe control when the image output system of the present invention isapplied to such an accounting system. First, the operation in the PC 2is the same as that described in the foregoing explanation on the flowchart shown in FIG. 6( a). That is, when a user directs a print job tothe PC 2, print direction information is transmitted to the portablephone 1 and the content of the information is stored in the portablephone 1, and at the same time, print data and identification data forthe print job are transmitted to the printer 3.

Next, the operation of the printer 3 will be explained. When the userwho possesses the portable phone 1 approaches the printer 3 in S31, datatransmission is conducted between the data transmitting/receivingsection 10 of the portable phone 1 and the data transmitting/receivingsection 17 of the printer 3, and the printer 3 recognizes the portablephone 1 possessed by the user by which the printer 3 confirms hisapproach.

Then, the printer 3 searches the print data and the identification datastored in the printer 3 in S32, and confirms if the print job istransmitted by the user approaching the printer 3 (S33). When it isjudged that the printer 3 does not store the print job transmitted bythe user in S33 (NO in S33), the display section of the printer 3displays a message that there is no applicable print job in the printer3 (S34), and the process is completed.

On the other hand, when it is judged that the printer stores the printjob transmitted by the user approaching the printer (YES in S33), thecontrol section 13 of the printer 3 judges if the available functions ofthe printer 3 include the function required to conduct the print jobdirected by the user, that is, if the printer 3 is suited for the outputof the print job (S35). When it is judged that the printer 3 is suitedfor the print job (YES in S35), a sequence goes to the next S36.

If NO in S35, that is, if it is judged that the printer 3 is not suitedfor the output of the print job, the display section of the printer 3display a message that the printer 3 is not suited for the print job(S37). Then, in a state where the user recognizes that the printer 3 isnot suited for the print job, it is determined if the user still wishesto direct the output of the print job (S38). When the user still directsthe output of the print job (If YES in S38), a sequence goes to S36 toperform the print job. On the other hand, when the user cancels theprintout (If NO in S38), the process is terminated.

Meanwhile, when it is judged as YES in S35 or YES in S38, it is judgedwhether or not to charge the printout fee to the user approaching theprinter 3 (S36). The judgment here is made by carrying out the sameprocessing as the one in S21 and S22 in the flow chart shown in FIG. 7.That is, the users not charged for the printout, such as store staffmembers, for example, can be distinguished from general customers byhaving the portable phones 1 which transmit the printer 3 the usermanagement identification data so as not to be charged for the printout.

When it is judged that the user should be charged for the printout inS36 (If YES in S36), an accounting process is conducted, and after thecompletion of the accounting process is confirmed (S39), the print jobis conducted. When it is judged that the user is not charged for theprintout (If NO in S36), the accounting process is not conducted, andthe print job is conducted (S40).

Here, when the printer 3 displays a message that the printer 3 is notsuited for the print job on its display section in S37, the printer 3may be arranged so as to also indicate the information on other printer3 which is suited to print out the print job, on its display section asdescribed above. In addition, in the flow chart shown in FIG. 9, theprinter 3 judges whether or not available functions of the printer 3include the function required to conduct the print job, but when theimage output system is provided with the print server 21 as shown inFIGS. 4 and 5, the print server 21 may make the above judgment.

In the foregoing examples shown in the respective flow charts, the imageoutput system is structured such that the user can direct any print jobat first, in principle. However, on the contrary, the image outputsystem may be structured so as to set a certain limitation at first thenlift the limitation only when recognizing specific users and print data.For example, in a control system which conducts an accounting system asshown in the flow chart in FIG. 9, the image output system may bestructured so as to check the portable phone 1 first to recognize theuser, then judge whether or not to lift the accounting to the user whohas the portable phone 1. With such a system, especially in theforegoing copying service provided in convenience stores and the like,whether the user is a store staff member or a general customer is judgedfirst, and when a store staff member is the user, the processing flowcan be arranged so as to omit the following various judgments.

Next, as shown in FIG. 10, the following will explain the outputprocessing in an image output system structured wherein a printer 3 anda PC 2 are not connected to a network 4. In such an image output system,print data prepared by the PC 2 is temporarily stored in a portablephone 1, and the portable phone 1 transmits the print data to theprinter 3.

In a structure shown in FIG. 10, the portable phone 1 is means fortransferring the print data. Thus, when a print job is directed from thePC 2, identification data is transmitted from the PC 2 to the portablephone 1, and as shown in FIG. 11, the print data PD is also transmittedto the portable phone 1.

Meanwhile, when the user having the portable phone 1 is approaching theprinter 3, data transmission is conducted between the portable phone 1and the printer 3, and as shown in FIG. 12, the print data PD stored inthe portable phone 1 is transmitted from the portable phone 1 to theprinter 3, along with the identification data. Here, the image outputsystem may be structured such that user management identification dataregistered in the portable phone 1 in advance is transmitted to theprinter 3 to control the limitations on conducting print jobs inaccordance with the user management identification data.

In the structure shown in FIG. 1, print data is transmitted from the PC2 via the network 4 to the printer 3, and identification data attachedto the print data and identification data read from the portable phone 1are checked. Consequently, for example, when a user transmits print datafrom the PC 2 to a specific printer 3 then approaches another printer 3different from the specific printer 3 by mistake, the print job cannotbe conducted at the different printer 3, and the user has to reconfirmwhich printer is the one the user transmitted the print data, whichrequires extra steps.

On the other hand, in the structure as shown in FIG. 10, print data istransmitted with identification data from the PC 2 to the portable phone1, and both data are temporarily stored in the portable phone 1. Thatis, since the portable phone 1 also stores the print data, the portablephone 1 functions as data transferring means. Thus, it becomes possibleto provide a system which does not require the network 4 to connect thePC 2 and the printer 3 but functions similar to the system having thenetwork 4, that is, the system in which a print job prepared by any PC 2can be printed out by any printer 3. In addition, even in an environmentwhere the PC 2 and the printer 3 are connected to the network 4 toconstitute an image output system, since the portable phone 1 can storeprint data temporarily, identification data and the print data can alsobe transmitted to the printer 3 which is not connected to the network 4so as to perform a specified operation. Therefore, the versatility as animage output system can be further enhanced.

As has been discussed, the image output system in accordance with thepresent embodiment is structured such that the portable phone 1 cantemporarily store identification data prepared by the PC 2.Conventionally, for example, operation control on the printer isconducted such that each user has a magnetic card storing identificationdata such as personal information, and the printer reads the magneticcard and conducts a print job directed by the user. That is, in thiscase, the printer can recognize who the user is, but it cannot judgewhich print job to be conducted.

On the other hand, in the image output system of the present invention,as described above, the portable phone 1 can temporarily storeidentification data prepared by the PC 2, and when the user having theportable phone 1 approaches the printer 3, the identification data istransmitted to the printer 3. That is, printing operation is controlledunder a condition that the printer 3 recognizes not only the user, inthe same way as in a conventional system, but also each print jobdirected by respective users. Therefore, it is possible to substantiallyreduce the user's time and efforts required to control the operation ofthe printer 3.

Further, in the above image output system, whichever of the method via anetwork or the method via a portable phone is adopted, identificationdata is prepared for each print data, and at least the identificationdata is stored in the portable phone 1. Hence, a print job is conductedonly for the user who has the portable phone 1 storing a specifiedidentification data, based on print data corresponding to theidentification data, providing securer control on print jobs.

In the foregoing embodiment, a structure wherein the portable phone 1 isused to transmit/receive various data is taken as an example, but aportable information processing terminal or a card-type informationrecording medium may also be used, as far as it can store identificationdata prepared by the PC and the like, at least noncontact. Suchequipment can always be carried with the user and has useful functionsother than the functions used for the image output system of the presentinvention, and there is no need to prepare such equipment especially forthe image output system of the present invention. In other words,portable terminals and the like widely used at present are used for theimage output system of the present invention, which requires relativelyless cost and efforts to introduce the foregoing system and allowssmooth introduction of the system.

As has been discussed, an electronic device control system in accordancewith the present invention is structured so as to include:

data preparation means for preparing operation data and preparingidentification data corresponding to the operation data;

an electronic device which carries out processing based on the operationdata prepared by the data preparation means; and

portable data storage means for receiving the identification dataprepared by the data preparation means, which includes identificationdata storage means for storing the identification data,

wherein the portable data storage means transmits the identificationdata stored in the identification data storage means to the electronicdevice, and when the electronic device receives the identification datafrom the portable data storage means, the electronic device carries outthe processing based on the operation data corresponding to theidentification data.

In the foregoing structure, the electronic device control system of thepresent invention may be structured so as to further include:

transmitting means for transmitting the operation data prepared by thedata preparation means to the electronic device.

According to the foregoing structure, the operation data prepared by thedata preparation means is transmitted via the transmitting means to theelectronic device, and the identification data prepared by the datapreparation means is transmitted via the portable data storage means tothe electronic device. Since the operation data is the data to directthe processing by the electronic device, it can be considered that, inmany cases, the size of the operation data is larger than that of theidentification data. That is, the operation data with a larger data sizeis transmitted via the transmitting means to the electronic device, andthe identification data with a smaller data size, which triggers theactual processing by the electronic device, is transmitted via theportable data storage means to the electronic device. Thus, thestructure allows the storage means in the portable data storage means tohave a relatively small storage capacity, which permits a reduction inthe manufacturing cost of the portable data storage means as well as thedownsizing of the portable data storage means.

In the foregoing structure, the electronic device control system of thepresent invention may be structured such that the transmitting means isa network which connects at least one data preparation means and atleast one electronic device.

According to the foregoing structure, since at least one datapreparation means and at least one electronic device are connected via anetwork, it is possible to transmit operation data from any datapreparation means to any electronic device to carry out the processing.Therefore, an electronic device control system with high versatility canbe structured.

In addition, when a plurality of electronic devices and/or datapreparation means are connected to the foregoing network, in aconventional structure, complicated procedures are required to direct aspecific electronic device to perform an operation based on specificoperation data. However, in the foregoing structure, since theelectronic device reads the identification data from the portable datastorage means and gets ready for operation, the operation of theelectronic device can be securely controlled even in a complicatednetwork.

In the foregoing structure, the electronic device control system of thepresent invention may be structured such that the portable data storagemeans receives/transmits identification data from/to the datapreparation means and the electric device by wireless.

According to the foregoing structure, the portable data storage meanstransmits and receives the identification data by wireless, which isnoncontact means. Therefore, for example, it is possible for the userwho possesses the portable data storage means in his pocket to receivethe identification data from the data preparation means and transmit theidentification data to the electronic device, which substantiallyreduces the user's time and efforts required for operation procedures.

In the foregoing structure, the electronic device control system of thepresent invention may be structured such that the electronic deviceincludes operation data storage means for storing the operation datatransmitted from the data preparation means, and the electronic devicechecks the operation data stored in the operation data storage meansagainst the identification data received from the portable data storagemeans when receiving the identification data, detects the operation datacorresponding to the received identification data, and carries out theprocessing based on the operation data.

According to the foregoing structure, for example, in a structure inwhich a plurality of data preparation means are connected to oneelectronic device to output the operation data prepared by each datapreparation means from the electronic device, the following effect canbe obtained. That is, when operation data is respectively transmittedfrom a plurality of the data preparation means to one electronic devicefor output, each operation data is stored in the operation data storagemeans of the electronic device. When the electronic device receives theidentification data from the portable data storage means, the electronicdevice checks the operation data stored in the operation data storagemeans against the identification data, detects suitable operation datafor the identification data, and carries out the processing based on theoperation data. Therefore, even when receiving the operation data from aplurality of the data preparation means, the electronic device can storeeach operation data in the operation data storage means within thedevice, and when actually carrying out the processing upon receiving theidentification data, the electronic device can carry out the processingbased on the operation data corresponding to the applicableidentification data. Thus, the operation of the electronic device via anetwork can be controlled more efficiently.

In the foregoing structure, the electronic device control system of thepresent invention may be structured so as to further include:

operation data management means, connected to the foregoing network, forstoring the operation data prepared by the data preparation means andfor managing a data output process to output the operation data to theelectronic device.

According to the foregoing structure, it is possible, for example, toform a network system in which a plurality of the data preparation meansare connected to a plurality of the electronic devices, and theoperation data prepared by each data preparation means is outputted by aspecified electronic device. Further, since this network contains theoperation data management means, there is no need to provide theoperation data storage means in each of the electronic devices, and theoutput of a plurality of the operation data can be managed by the singleoperation data management means, which lessens the burden on eachelectronic device.

An electronic device control system in accordance with the presentinvention is structured so as to include:

data preparation means for preparing operation data;

an electronic device which carries out processing based on the operationdata prepared by the data preparation means; and

portable data storage means for receiving the operation data prepared bythe data preparation means, which includes operation data storage meansfor storing the operation data,

wherein the portable data storage means transmits the operation datastored in the operation data storage means to the electronic device, andwhen the electronic device receives the operation data from the portabledata storage means, the electronic device carries out the processingbased on the operation data.

In the foregoing structure, the electronic device control system of thepresent invention may be structured such that the electronic deviceincludes display means, and control means of the electronic deviceconfirms the content of the operation data, judges whether or not theelectronic device has function means for performing a selected functionrequired to perform an operation based on the operation data, thenindicates the judgment result on the display means.

For example, when a user directs the output of the operation dataprepared by specific data preparation means to any electronic device,there is a possibility that the electronic device does not have variousfunctions to perform an operation based on the operation data. Hence, inthe foregoing structure, the control means of the electronic devicejudges whether or not the electronic device has a function to performthe operation based on the inputted operation data and indicates theresult on the display means. This structure provides the user withaccurate information on the operation condition of the electronicdevice, ensuring more reliable operation control of the electronicdevice.

In the foregoing structure, the electronic device control system of thepresent invention may be structured such that the portable data storagemeans also stores user management identification data and transmits theuser management identification data to the electronic device, and theelectronic device controls to limit the performance of an operation bythe electronic device based on the user management identification datareceived from the portable data storage means.

According to the foregoing structure, the operation of the electronicdevice is limited based on user management identification data.Therefore, when using a specific portable data storage means, thestructure can limit an operation to be performed only by a specificelectronic device, or, on the contrary, restrict the use of a specificelectronic device to perform an operation. Consequently, when the datapreparation means and the electronic device are connected to thenetwork, for example, it is possible to allow an operation to beperformed only by an electronic device installed in a specificdepartment, based on the user management identification data stored inthe portable data storage means. The structure can also be applied tothe case where the electronic device is used for service in which theuser has to pay for the performance of an operation.

In the foregoing structure, the electronic device control system of thepresent invention may be structured such that the user managementidentification data includes at least either one of departmentidentification data identifying the department in which the datapreparation means for preparing operation data is installed, useridentification data specified for each user, and storage meansidentification data specified for each portable data storage means.

In the foregoing structure, when the department identification data,which identifies the department in which the data preparation means forpreparing operation data is installed, is used as the user managementidentification data, it becomes possible to control the operation of theelectronic device, in such a manner that the operation data prepared bythe data preparation means in a specific department can be used tooperate only the electronic device installed in the specific department.Therefore, service condition of the electronic devices in a company canbe grasped by each department, and each department can surely handlemaintenance management for the installed electronic device such ashandling of consumables.

When the user identification data specified for each user is used as theuser management identification data, it becomes possible to select aspecific user. Hence, when a store provides service accounting for theoperation of the electronic device, for example, a user such as a storestaff member who has the registered user identification data can use theelectronic device for free, and an unregistered user such as a generalcustomer is charged for the operation of the electronic device based onthe user identification data. Therefore, the limitations on the use ofthe electronic device can easily be switched between the two cases.

Further, when the storage means identification data specified for eachportable data storage means is used as the user managementidentification data, the use of the electronic device can be limitedonly to the user who has specific portable data storage means.Therefore, this type of data can be used for service, for example, inwhich a specific portable data storage means is lent to a user to use aspecific electronic device.

In the foregoing structure, the electronic device control system of thepresent invention may be structured such that the user managementidentification data is registered in the portable data storage means inadvance.

Since it is not necessary to prepare the user management identificationdata along with the operation data, and the user managementidentification data can be used for the operation control of theelectronic device without regard to the operation data, the operation ofthe electronic device can be controlled more efficiently by registeringthe respective user management identification data in the portable datastorage means in advance.

In the foregoing structure, the electronic device control system of thepresent invention may be structured such that the electronic device isan image output device and the operation data is print data.

According to the foregoing structure, the portable data storage meanscan control the operation of the image output device. Thus, when a userwishes to print out the print data prepared by the data preparationmeans, all the user has to do to obtain the desired print is to approachthe image output device with the portable data storage means: the userdoes not have to take further steps such as selecting the print data tobe printed out. Besides, the printout is conducted only when the userapproaches the image output system, preventing the desired print frombeing mixed into other prints.

In addition, in the case that the user management identification data isused to limit the use of an image output device as described above, forexample, when an image output device is connected to a network in acompany, service condition of the image output device can be managed byeach department. Or, when the image output device is used for copyingservice, the user management identification data can control both theaccounting and the permission for using the copying service for acustomer having specific portable data storage means.

In the foregoing structure, the electronic device control system of thepresent invention may be structured such that the data preparation meansis a personal computer.

According to the foregoing structure, by using a personal computer whichcan prepare a variety of data as the data preparation means, operationdata prepared for the operation of the electronic device is provided ina wide range, enhancing the versatility in the operation control of theelectronic device.

In the foregoing structure, the electronic device control system of thepresent invention may be structured such that the portable data storagemeans includes at least one element selected from the group consistingof a portable phone, a portable information processing terminal, and acard-type information recording medium.

If the portable data storage means is a portable phone, a portableinformation processing terminal, or a card-type information recordingmedium, as in the foregoing structure, a user can always carry theportable data storage means. Besides, since each equipment has originalapplications different from those of the portable data storage means ofthe present invention, there is no need to prepare portable data storagemeans especially for the image output system of the present invention,enhancing versatility and convenience of the electronic device controlsystem.

The invention being thus described, it will be obvious that the same maybe varied in many ways. Such variations are not to be regarded as adeparture from the spirit and scope of the invention, and all suchmodifications as would be obvious to one skilled in the art are intendedto be included within the scope of the following claims.

1. An electronic device control system, comprising: data preparationmeans for preparing and outputting operation data, each said operationdata being prepared in association with, and being outputted from saiddata preparation means together with a first identification data thatuniquely identifies said each operation data and is different in eachinstance of outputting; an electronic device for receiving from saiddata preparation means said operation data and said first identificationdata associated with said operation data, and for carrying outprocessing based on said operation data in response to an input of asecond identification data, said second identification datacorresponding to said first identification data prepared in associationwith said operation data; and a portable data storage means forreceiving from said data preparation means and storing said firstidentification data as said second identification data for identifyingsaid portable data storage means, said first identification dataprepared in association with said operation data and output to saidelectronic device therewith by said data preparation means, wherein saidportable data storage means automatically transmits said secondidentification data stored on said portable data storage means to saidelectronic device when said portable data storage means is broughtwithin a preselected distance of said electronic device innon-contacting relation, and wherein said electronic device receives andcompares said second identification data received from said portabledata storage means with said first identification data associated withsaid operation data received from said data preparation means, and saidelectronic device only carries out processing based on the operationdata uniquely identified by said first identification data when saidsecond identification data received from said portable data storagemeans matches with said first identification data, wherein said firstidentification data is standardized to be prepared in a predetermineddata size.
 2. The electronic device control system of claim 1, furthercomprising: transmitting means for transmitting the operation data andthe first identification data associated with the operation dataprepared by said data preparations means to said electronic device. 3.The electronic device control system of claim 2, wherein: saidtransmitting means is a network which connects at least one datapreparation means and at least one electronic device.
 4. The electronicdevice control system of claim 1, wherein: said portable data storagemeans receives said first identification data prepared in associationwith said operation data from said data preparation means as said secondidentification data and transmits said second identification data tosaid electronic device by wireless.
 5. The electronic device controlsystem of claim 1, wherein: said electronic device includes operationdata storage means for storing the operation data and the firstidentification data associated therewith received from said datapreparation means; and said electronic device compares the operationdata stored in said operation data storage means in association with thefirst identification data prepared with said second identification datareceived from said portable data storage means when receiving saidsecond identification data, detects the operation data uniquelyidentified by the first identification data by collating said firstidentification data with said second identification data, and carriesout processing based on the operation data when said first and secondidentification data correspond to one another.
 6. The electronic devicecontrol system of claim 3 further comprising: operation data managementmeans, connected to said network, for storing the operation data andsaid first identification data associated with the operation dataprepared by said data preparation means and for managing a data outputprocess to output the operation data and the first identification dataassociated with the operation data to said electronic device.
 7. Theelectronic device control system of claim 1, wherein: said electronicdevice includes display means; and said electronic device includescontrol means which confirms the content of the operation data, judgeswhether or not said electronic device has function means for performinga selected function required to perform an operation based on theoperation data, and thereafter indicates the judgment result on saiddisplay means.
 8. The electronic device control system of claim 1,wherein: said portable data storage means also stores user managementidentification data, and, transmits the user management identificationdata to said electronic device; and said electronic device controls tolimit the performance of an operation by said electronic device based onthe user management identification data received from said portable datastorage means.
 9. The electronic device control system of claim 8,wherein: the user management identification data includes data of atleast one kind selected from the group consisting of departmentidentification data identifying the department in which said datapreparation means for preparing operation data is installed, useridentification data set for each user, and storage means identificationdata for each portable storage means.
 10. The electronic device controlsystem of claim 8, wherein: the user management identification data isregistered in said portable data storage means in advance.
 11. Theelectronic device control system of claim 1, wherein: said electronicdevice is an image output device, and the operation data is print data.12. The electronic device control system of claim 1, wherein: said datapreparation means is a personal computer.
 13. The electronic devicecontrol system of claim 1, wherein: said portable data storage meansincludes at least one element selected from the group consisting of aportable phone and a portable information processing terminal.
 14. Theelectronic device control system of claim 11, wherein said operationdata corresponds to a single print job.
 15. A portable data storagedevice comprising: a receiving section for receiving and storing as asecond identification data identifying said portable data storagedevice, a first identification data that uniquely identifies anoperation data and is different in each instance of preparing saidoperation data from a data preparation devices, wherein the datapreparation device prepares said operation data to control an operationof an electronic device in association with the first identificationdata, storage means for storing the second identification data; and atransmitting section for, upon receipt of the second identificationdata, automatically transmitting the second identification data storedin said storage means to said electronic device when said portable datastorage device is brought within a preselected distance of saidelectronic device in non-contacting relation such that said electronicdevice only carries out processing based on the operation data when thefirst identification data associated with the operation data receivedfrom the data preparation device matches said second identification datatransmitted from said portable data storage device, wherein said firstidentification data is standardized to be prepared in a predetermineddata size.
 16. A data preparation device, comprising: a data preparationsection for preparing operation data to control the operation of anelectronic device and associated first identification data that uniquelyidentifies the operation data and is different in each instance of saidpreparing; an operation data transmitting section for transmitting theoperation data prepared by said data preparation section and theassociated first identification data to said electronic device; anidentification data transmitting section for transmitting the firstidentification data prepared by said data preparation section inassociation with the operation data to a portable data storage devicewhich stores the received first identification data as a secondidentification data and automatically transmits the stored secondidentification to said electronic device when said portable data storagedevice is brought within a preselected, non-zero distance of saidelectronic device in non-contacting relation, wherein said electronicdevice, upon receipt of the second identification data from saidportable data storage device, only performs an operation based on theoperation data when said second identification data received from saidportable data storage device matches the first identification dataassociated with the operation data received from the data preparationdevice, wherein the operation data is selected among a plurality ofoperation data received from said operation data transmitting section,and wherein said first identification data is standardized to beprepared in a predetermined data size.
 17. An electronic devicecomprising: an operation data receiving section for receiving anoperation data and a first identification data from a data preparationdevice which prepares the operation data in association with the firstidentification data that uniquely identifies each said operation dataand is different in each instance of preparing the operation data; anidentification data receiving section for receiving a secondidentification data identifying a portable data storage means and for incommon with said first identification data uniquely identifying theoperation data, said second identification data being transmittedautomatically from said portable data storage device when the portabledata storage means is brought within a preselected distance of saidelectronic device in non-contacting relation, the identification datareceiving section having a function to store the first identificationdata received from said data preparation device and to collate thereceived second identification data with said stored firstidentification data; and an operation section for only performing anoperation based on the operation data which is received by saidoperation data receiving section and is uniquely identified by the firstidentification data stored in said identification data receiving sectionwhen the second identification data received by said identification datareceiving section from said portable data storage means matches withsaid first identification data, wherein said first identification datais standardized to be prepared in a predetermined data size.